Federal Airport Authority of Nigeria (FAAN) Recruitment for Personal Assistant

Job Vacancy: Personal Assistant – Federal Airport Authority of Nigeria (FAAN) Recruitment.

Job Category: Administrative & Office Operations | Organization: Federal Airport Authority of Nigeria

The Federal Airport Authority of Nigeria (FAAN), a Government Agency under the Ministry of Aviation and Aerospace Development, invites applications for the position of:

Job Title: Personal Assistant at Federal Airport Authority of Nigeria (FAAN) Recruitment

Location: Ikeja, Lagos
Employment Type: Full-time

Job Description:

As a Personal Assistant, you will play a crucial role in managing administrative responsibilities for the Executive Director. This includes handling sensitive assignments involving highly confidential information and serving as a key information link between the Executive Director and both internal and external stakeholders to ensure the high-quality and timely delivery of services.

Responsibilities:

Diary Management and Administration:

• • Efficiently manage the diary, recognizing the significance of key meetings, building flexibility, and anticipating needs.
  • Organize external visits, meetings, and speaking engagements, coordinating briefings, materials, and travel/accommodation arrangements.
  • Prepare letters, reports, and other documents.
  • Screen and direct incoming telephone calls appropriately.
  • Review and respond to incoming correspondence; follow up where necessary.
  • Maintain organizational charts for designated areas.
  • Process expenses within Company guidelines and time frames for the Chairman’s office.

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Administration and Communication:

• • Attend to meetings on behalf of the Chairman if necessary.
  • Remember deadlines and prompt when necessary.
  • Manage and organize administration tasks.
  • Prepare documentation for meetings/presentations and coordinate project work.
  • Ensure correct briefing notes or papers for meetings.
  • Take notes in meetings as required.
  • Create and maintain filing systems.
  • Make and coordinate travel arrangements in line with Company policy.
  • Ensure stationary supplies are maintained.

Communication Skills:

• • Communicate clearly, confidently, and professionally at all levels, internally and externally.
  • Maintain a professional image, exercising tact and diplomacy in handling various situations.
  • Handle sensitive information with the utmost discretion and confidentiality.
  • Address all inquiries and requests promptly, escalating only when necessary.
  • Use initiative to solve problems without unnecessary escalation.
  • Build and maintain strong working relationships with key contacts.

Qualifications:

Interested candidates should possess a Bachelor’s Degree with a minimum of 4 years of relevant experience.

How to Apply at Federal Airport Authority of Nigeria (FAAN) Recruitment

Interested and qualified candidates should forward their CV to: [email protected], using the Job Title as the subject of the email.

Application Deadline: 15th February 2024